Complaints

Complaints handling - Our complaints policy

We are committed to providing a high-quality legal service to all our clients and when something goes wrong we need to know how and why to help us improve our standards. If you feel that we have not met your expectations in some way please raise your complaint with your fee earner or the Partner supervising your matter who will try to resolve it promptly. If your complaint remains unresolved you can ask for it to be referred to our Risk and Compliance team which is headed up by our International Risk and Compliance Director, Clive Cutbill.

Clive Cutbill Withers LLP, 16 Old Bailey, London EC4M 7EG   Tel: +44 (0)20 7597 6095 

Email Clive

What will happen next?

  1. We will send you a letter acknowledging your complaint within 5 working days.
  2. We will then start to investigate your complaint, which is likely to involve both the Partner who acted for you and their departmental head, and should normally be completed within 20 working days.
  3. If it is considered that a meeting at this stage would be helpful, we will invite you to meet a Partner to discuss and, we hope, resolve your complaint.
  4. If we hold a meeting with you we will write to you to confirm what took place and any solutions we have agreed with you.
  5. Where a meeting is not held, we will send you a detailed reply to your complaint, including our suggestions for resolving the matter.
  6. If you consider that the matter has not been resolved to your satisfaction, you can contact us again and we will then arrange for Clive Cutbill to review our decision.
  7. We will then write to you confirming our final position on your complaint and explain our reasons.
  8. If you are still not satisfied or if we are unable to resolve your complaint within 8 weeks of the date you notified us you may wish to contact the Legal Ombudsman ('LeO').Any referral to the Legal Ombudsman must be made within six months of the date that we finish going through our own complaints procedure. Additionally, although the Legal Ombudsman will, in time accept complaints up to six years from the date of act or omission, or three years from when you should have known about it, currently the date of the act or omission you are complaining about must have taken place or have come to your attention after 6 October 2010.
  9. Further details can be found on Legal Ombudsman Website or by calling their helpline on 0300 555 0333 or by contacting Legal Ombudsman at PO Box 6806, Wolverhampton, WV1 9WJ.
  10. Alternative complaints bodies such as ProMediate exist which are competent to deal with complaints about legal services (www.promediate.co.uk – see the tab about "professionals"), but we consider the service offered by the Legal Ombudsman to be the most appropriate means of resolving any dispute. However, if you would like to make representations as to why we should use ProMediate in your case then you may do so. We will not consider using ProMediate if the matter has already been dealt with by the Legal Ombudsman.
  11. If we have to change any of the timescales above, we will let you know and explain why.
  12. You may contact the Legal Ombudsman at any time but you will not be prejudiced by trying to settle any difference between us.

 

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